Logo-hmj

Article Body

  • Any manuscript must consider all article writing standards based on the AMA Manual of Style for writing articles.
  • Any lack of "English" academic writing may lead to "fast rejection" of manuscripts. Therefore, the journal strongly recommend authors to consult their manuscripts with a native English speaker and edit them. 

[Especially required for Research Articles]

The rest of the article differs according to the article type, but generally, it includes the following headings:

  • Background & Objectives
  • Materials/Patients and Methods
  • Results
  • Discussion
  • Conclusion
  • References

Drug Names

Generic drug names must be used in the title and throughout the whole manuscript, as well. The proprietary name should be included in parentheses, along with the name of the manufacturer, and city, upon the first mention in the text.


Formula

All authors can either put the formula in a full manuscript without title page file ( *.docx format) and if there is a problem in the auto-generated pdf files, authors can upload formula as a Formula file type (or as Another file type if you do not find Formula file type in *.doc format).


Fonts

To distinguish different parts of the article, it is recommended to use the  Times New Roman font (size 12) for the body, size 12 bold for subheadings, size 14 for headings, and size 14 bold for the title.


Units, symbols, and abbreviations

Internationally accepted units (International System of Units), symbols, and abbreviations must be used. Abbreviations should be used sparingly and must be introduced in parentheses upon first mention. Abbreviations that have meaning only within the context of the specific manuscript should be avoided.


Background & Objectives

  • The background should summarize the purpose and the rationale for the study. It should neither review the subject extensively nor contains data or conclusions of the study. 
  • Objectives: Author(s) should declare objectives/aims of the study in the submitted manuscript.

Methods

  • This should include the exact method or observation or experiment. If an apparatus is used, its manufacturer's name and address should be given in parenthesis.
  • For established methods reference is needed but for the new methods enough information is required, therefore, it can be usedafterward.
  • Generic name, dose, and administration type are required for the used medications.
  • Statistical methods and general computer programs (software) must be mentioned.
  • The used Info system should be clearly noted.

Results

  • It must be presented in the form of text, tables, and illustrations.
  • The contents of the tables should not be repeated in the text. Instead, a reference to the table number may be given.
  • Long articles may need sub-headings within some sections (especially the Results and Discussion parts) to clarify their contents.

Discussion

  • Discussion should emphasize on the present findings and the variations or similarities with other related studies.
  • The detailed data should not be repeated in the discussion again.
  • It concentrates on the new and important aspects of the study and the achieved conclusions.
  • It must be mentioned that the initially considered hypothesis is true or false or no conclusions can be derived.

Conclusion

Presenting the last word on the issues and summarizing thoughts and conveying the larger implications of the study, demonstrating the importance of ideas, and introducing possible new or expanded ways of thinking about the research problem. One well-developed paragraph is sufficient for a conclusion, although in some cases, a two-or-three paragraph conclusion may be required.

Article Types

Research Articles

Definition:

Research Articles also are called “Original Articles”, which are considered as the common types of articles. The content of the paper must justify its length.


Abstract:

A structured abstract is required including these headings:

  • Background
  • Objectives
  • Methods
  • Results
  • Conclusions

Full Text:

For the original research, traditional sections are required including:

  • Background
  • Objectives (optional)
  • Methods
  • Results
  • Discussion
  • Conclusion
  • References
  • Acknowledgments

In the full text of an original article, the maximum number of:

  • References are: 30
  • Figures are: 5
  • Tables are: 5

max word count: 3500 (including tables and references)

 

Review Article

Definitions:

State-of-the-art reviews tend to address more current matters including a review of the literature. This type of article summarizes the current state of understanding on a topic. A review article surveys and summarizes previously published studies, rather than reporting new facts or analysis. 


Abstract:

The structured or unstructured abstract of a review article contains the below headings:

  • Context
  • Evidence Acquisition
  • Results
  • Conclusions

Full Text: 

The full text of a review article contains the below sections:

  1. Context: It includes 1 or 2 sentences describing the clinical question or issue and its importance in clinical practice or public health.
  2. Evidence Acquisition:This section describes the data sources, including the research strategies, time of the study, and other sources of the used materials, such as subsequent reference searches of retrieved articles. It explains the methods used for quality assessment and the inclusion of identified articles.
  3. Results: This section addresses the major findings of the review of the clinical issue or topic in an evidence-based, objective, and balanced style, emphasizing the available highest-quality evidence.
  4. Conclusions: It clearly states the conclusions to answer the posed questions, if applicable, based on the conclusions of the available evidence, and it emphasizes how clinicians should apply the current knowledge.

In a review article, the maximum number of: 

  • References are: 80
  • Figures are: 5
  • Tables are: 5

max word count: 5000 (including tables and references)

 

Systematic Review or Meta Analysis

Authors should report systematic reviews and meta-analyses in accordance with the PRISMA (Preferred Reporting Items for Systematic Reviews and Meta-Analyses) statement.

 

Allowed number of figures/tables:

In a Systematic Reviews maximum number of:

  • References are: 100
  • Figures are: 6
  • Tables are: 6

max word count: 5000 (including tables and references)


Structure:

For Systematic Reviews, both abstract and text of the manuscript should be subdivided into the following sequential sections:

  1. Context: Provide a sentence or two explaining the importance of the review question.
  2. Objective: State the precise primary objective of the review. Indicate whether the review emphasizes factors such as cause, diagnosis, prognosis, therapy, or prevention and include information about the specific population, intervention, exposure, and tests or outcomes that are being reviewed.
  3. Data Sources: Succinctly summarize data sources, including years searched. Include in the search the most current information possible, ideally conducting the search several months before the date of manuscript submission. Potential sources include computerized databases and published indexes, registries, abstract booklets, conference proceedings, references identified from bibliographies of pertinent articles and books, experts or research institutions active in the field, and companies or manufacturers of tests or agents being reviewed. If a bibliographic database is used, state the exact indexing terms used for article retrieval, including any constraints (for example, English language or human subjects). If abstract space does not permit this level of detail, summarize sources in the abstract including databases and years searched, and place the remainder of the information in the "Methods" section of the text.
  4. Study Selection: Describe inclusion and exclusion criteria used to select studies for detailed review from among studies identified as relevant to the topic. Under details of selection include particular populations, interventions, outcomes, or methodological designs. Specify the method used to apply these criteria (for example, blinded review, consensus, multiple reviewers). State the proportion of initially identified studies that met selection criteria.
  5. Data Extraction:Describe guidelines used for abstracting data and assessing data quality and validity (such as criteria for causal inference). State the method by which the guidelines were applied (eg, independent extraction by multiple observers).
  6. Results:State the main results of the review, whether qualitative or quantitative, and outline the methods used to obtain these results. For meta-analyses, state the major outcomes that were pooled and include odds ratios or effect sizes and, if possible, sensitivity analyses. Accompany numerical results by confidence intervals, if applicable, and exact levels of statistical significance. For evaluations of screening and diagnostic tests, include sensitivity, specificity, likelihood ratios, receiver operating characteristic curves, and predictive values. For assessments of prognosis, summarize survival characteristics and related variables. State the major identified sources of variation between studies, including differences in treatment protocols, protocols, co-interventions, confounders, outcome measures, length of follow-up, and dropout rates.
  7. Conclusions: Clearly state the conclusions and their applications (clinical or otherwise), limiting interpretation to the domain of the review.

 

Brief Report

Definition:

  • Short manuscripts definitively documenting either experimental results or informative clinical observations will be considered for publication in this category.
  • Brief Reports are not intended to allow publication of incomplete or preliminary findings.
  • The review process is equally rigorous as for Regular Articles and the acceptance rate is lower.
  • Another name of this type is "Brief communication"

Abstract:

Abstracts must not exceed 200 words and should be a single paragraph with no subheadings. 


Full text:

Brief reports may contain:

  • Introduction
  • Methods
  • A combined Results and Discussion section
  • Acknowledgments
  • Authorship Contributions
  • Disclosure of Conflicts of Interest
  • References
     
  • In a brief report, the maximum number of:
    • Tables are: 2
    • Figures are: 2
    • References are 20

max word count: 1500 (including tables and references)

 

Case Report

Definition: 

A case report is a case study, case report, or other description of a case that should contain a structured abstract. In other meaning, clinical presentations may be followed by evaluative studies that eventually lead to a diagnosis (ref).


Abstract

Abstract of Case reports should comprise the below sections:

  • Introduction
  • Case Presentation
  • Conclusions

Full Text:

Full text of a case report includes:

  • Introduction
  • Case Presentation
  • Discussion

 In a case report, the maximum number of:

    • Tables are: 2
    • Figures are: 2
    • References are 20

max word count: 3500 (including tables and references)

 

Letter to the Editor

We welcome Letters to Editor that directly refer to one of the contents published in Hormozgan Medical Journal. Letters are not usually peer-reviewed (we rarely publish original research in this section), but the journal might invite replies from the authors of the original publication, or pass on letters to these authors.


Please note that we have two types of Letters to the Editor in Hormozgan Medical Journal which explained as below:

Type 1 of Letter to Editor:

  • Letter linked to our published articles: These letters must reach us within three months of the publication of the original item and word count must be in line. 

For example, a letter referring to an article published in the January issue must be submitted online no later than March 31st. Letters submitted after the allowed time will not be considered.

  • A maximum of three (3) authors and 10 references are allowed.
  • Only one table or figure is allowed.

Type 1 of Letter to the editor is often accompanied by a Reply:

EIC should inform the corresponding author of the commented article and request him/her to submit a reply within a definite timeline.

Important Note:

Type 1 of letters to the editor MUST have these criteria:

  1. The letter must refer to an original article published in the same journal.
  2. The letter must reach us within 3 months of the publication of the original item.

Type 2 of Letter to Editor:

  • Letters of general interest, unlinked to items published in the journal: These letters must reach us within 5 weeks prior to publication of an issue.

In the full text of an original article, the maximum number of:

  • References are: 10
  • Figures are: 1
  • Tables are: 1

max word count: 1500 (including tables and references)

 

Keywords

How to find keywords?

  • A list of 3-6 keywords must be provided for indexing purposes. All keywords should be provided according to the MeSH terms at: http://www.nlm.nih.gov/mesh/MBrowser.html.
  • The preferred expression is indicated by the label "MeSH Heading" and not "Entry Term". The desired terms may then be copied from the MeSH Browser. Another way of finding appropriate headings is to search PubMed to find articles on similar topics, and review the MeSH headings assigned to those articles.

Bibliography

EndNote Software

Writing and managing references using EndNote Software (http://www.endnote.com) is highly recommended. Preparing the references list using EndNote Software will be considered as an advantage to facilitate and accelerate the revision process of the manuscripts.

If you wish to take advantage of this, please use Endnote Software to prepare the references list and upload Endnote library (the file with .enl extension) during submission.

Installing EndNote styles:

  • Download the EndNote style.
  • Double-click the style file. It should open in EndNote.
  • On the open style, go to “File Menu” and choose “Save As”.
  • Remove the word "copy" from the end of your style's name, and then click the "Save" button.
  • Click on “File Menu” and choose “Close Style”
  • Then Go back to your EndNote Library and go to "select another style".

You can use this instruction based on your operating system: Install Additional Output Styles

 

Export EndNote Library From Word File

  •     Open the manuscript in Microsoft Office Word.
  •     Click the EndNote tab.
  •     Choose Export Traveling Library under the Export to EndNote tab. ...
  •     Click OK, and the references in the manuscript will be automatically imported into the desired EndNote Library.

You can use this instruction based on your operating system: Export EndNote Traveling Library

 

Reference Validity:

Based on our policy in hmj, at least 80% of the references must be retrieved from valid sources and have DOI. The number of valid references can be detected by Crossref Simple Text Query.

 

In-Text style

In the hmj style, the numbers are the only indication required in the text, allocated in ascending sequence, and presented in the text either in the brackets, or superscript format. For example: "..... with depression from increased telephone support (1), better cooperation be..... follow up (2-5,7,10)."
 

Types of Reference

  1. Journal Articles
  2. Books
  3. WWW documents

 

Type 1) Journal Article

Structure:

  • Author's surname, followed by the initials or first name; for articles by up to and including six authors, list all authors separated by commas
  • The title of the article, followed by a full stop
  • The title of the journal abbreviated. No punctuation should be used.
  • Date of publication: the year followed by the month (abbreviated to three letters) and the day followed by a semi-colon.
  • The volume and issue number, the latter in brackets, followed by a colon
  • The page numbers, followed by a full stop

Tips 1: How to find a journal abbreviation?

Search the journal title in one of the below database. If you cannot find a particular journal title in the NLM database, check one of the following.

If you still cannot find an abbreviation, build one using the ISSN International Centre's LTWA (LTWA stands for List of Title Word Abbreviations, go to Access to the LTWA). For example, if you had an article from the fictitious Annals of Egyptian Nutrition, you would find the abbreviation for Annals (Ann), then the abbreviation for Egyptian (Egypt) and, finally, the abbreviation for Nutrition (Nutr) to come up with Ann Egypt Nutr.


  • List the first six authors followed by et al.
    • Meydani SN, Leka LS, Fine BC, Dallal GE, Keusch GT, Singh MF, et al.Vitamin E and Respiratory Tract Iinfections in Elderly Nursing Home Residents: a Randomized Controlled Trial. JAMA. 2004 Aug 18;292(7):828-36.
    • Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002 Jul 25;347(4):284-7.
  • Optional addition of a database's unique identifier for the citation
    • Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002 Jul 25;347(4):284-7. PubMed PMID: 12140307.
    • Forooghian F, Yeh S, Faia LJ, Nussenblatt RB. Uveitic foveal atrophy: clinical features and associations. Arch Ophthalmol. 2009 Feb;127(2):179-86. PubMed ID: 19204236; PubMed Central PMCID: PMC2653214.
  • Organization as the author
    • Diabetes Prevention Program Research Group. Hypertension, insulin, and proinsulin in participants with impaired glucose tolerance. Hypertension. 2002;40(5):679-86.
    • Margulies EH, Blanchette M; NISC Comparative Sequencing Program, Haussler D, Green ED. Identification and characterization of multi-species conserved sequences. Genome Res. 2003 Dec;13(12):2507-18.
  • Article not in English 
    • Ellingsen AE, Wilhelmsen I. [Disease anxiety among medical students and law students]. Tidsskr Nor Laegeforen. 2002 Mar 20;122(8):785-7. Norwegian.
  • Volume or issue with the supplement
    • Geraud G, Spierings EL, Keywood C. Tolerability and safety of frovatriptan with short- and long-term use for treatment of migraine and in comparison with sumatriptan. Headache. 2002;42 Suppl 2:S93-9.
    • Glauser TA. Integrating clinical trial data into clinical practice. Neurology. 2002;58(12 Suppl 7):S6-12.
  • Volume or issue with the part
    • Abend SM, Kulish N. The psychoanalytic method from an epistemological viewpoint. Int J Psychoanal. 2002;83(Pt 2):491-5.
    • Ahrar K, Madoff DC, Gupta S, Wallace MJ, Price RE, Wright KC. Development of a large animal model for lung tumors. J Vasc Interv Radiol. 2002;13(9 Pt 1):923-8.

Type 2) Books

Structure:

  1. Each author's surname followed by the initials (in the same order as they appear on the title page), a comma should separate each author's name.
  2. The title of the book
  3. The edition number of the book, if there has been more than one edition. Abbreviate the edition to the Ed.
  4. Place of publication or town of origin, followed by a colon
  5. The publisher's name, followed by a semi-colon
  6. The year of publication
  • Editor(s), compiler(s) as author
    • Gilstrap LC 3rd, Cunningham FG, VanDorsten JP, editors. Operative obstetrics. 2nd ed. New York: McGraw-Hill; 2002.
  • Author(s) and editor(s)
    • Breedlove GK, Schorfheide AM. Adolescent pregnancy. 2nd ed. Wieczorek RR, editor. White Plains (NY): March of Dimes Education Services; 2001.
  • Organization(s) as author
    • National Lawyers Guild AIDs Network (US); National Gay Rights Advocates (US). AIDS practice manual: a legal and educational guide. 2nd ed. San Francisco: The Network; 1988.
  • A chapter in a book
    • Meltzer PS, Kallioniemi A, Trent JM. Chromosome Alterations in Human Solid Tumors. In: Vogelstein B, Kinzler KW, editors. The Genetic Basis of Human Cancer. New York: McGraw-Hill; 2002. p. 93-113.
  • The Conference proceedings
    • Harnden P, Joffe JK, Jones WG, editors. Germ cell tumours V. Proceedings of the 5th Germ Cell Tumour Conference; 2001 Sep 13-15; Leeds, UK. New York: Springer; 2002.
  • The Conference paper
    • Christensen S, Oppacher F. An analysis of Koza's computational effort statistic for genetic programming. In: Foster JA, Lutton E, Miller J, Ryan C, Tettamanzi AG, editors. Genetic programming. EuroGP 2002: Proceedings of the 5th European Conference on Genetic Programming; 2002 Apr 3-5; Kinsdale, Ireland. Berlin: Springer; 2002. p. 182-91.
  • Dissertation
    • Borkowski MM. Infant sleep and feeding: a telephone survey of Hispanic Americans [dissertation]. Mount Pleasant (MI): Central Michigan University; 2002.
  • Patent
    • Pagedas AC, inventor; Ancel Surgical R&D Inc., assignee. Flexible endoscopic grasping and cutting device and positioning tool assembly. United States patent US 20020103498. 2002 Aug 1.

Type 3) WWW document

  • Structure:
    • Author/editor's surname author/editor's first name or initials. Editor [if appropriate]. Title of page. Title of site. Last update or copyright date. URL (Access date).
    • Royal College of General Practitioners. The Primary Health Care Team. RCGP website 2003 [cited 2004 Sep 22]; Available from: URL: http://www.rcgp.org.uk/information/publications/information/PDFInfo/21_OCT_03.pdf
  • Article in an online format
    • Author's surname, initials. (Year) Document title. Journal title, Volume (part).
    • Drasin, Todd, Dutson, Erik and Gracia, Carlos. Use of a Robotic System as Surgical First Assistant in Advanced Laparoscopic Surgery. Journal of the American College of Surgeons, 199(3).
  • Homepage/Web site
    • Example: Cancer-Pain.org [Internet]. New York: Association of Cancer Online Resources, Inc.; c2000-01 [updated 2002 May 16; cited 2002 Jul 9]. Available from: http://www.cancer-pain.org/.
  • Blogs
    • Holt M. The Health Care Blog [Internet]. San Francisco: Matthew Holt. 2003 Oct - [cited 2009 Feb 13]. Available from: http://www.thehealthcareblog.com/the_health_care_blog/.
    • KidneyNotes.com [Internet]. New York: KidneyNotes. c2006 - [cited 2009 Feb 13]. Available from: http://www.kidneynotes.com/.
  • Government publications
    • NHS Executive. Clinical Governance: Quality in the New NHS. London: Department of Health; 1999.
  • Map
    • Pratt B, Flick P, Vynne C, cartographers. Biodiversity hotspots [map]. Washington: Conservation International; 2000.
  • Dictionary and similar references
    • Dorland's illustrated medical dictionary. 29th ed. Philadelphia: W.B. Saunders; 2000. Filamin; p. 675.
  • In press or forthcoming materials
    • Tian D, Araki H, Stahl E, Bergelson J, Kreitman M. Signature of balancing selection in Arabidopsis. Proc Natl Acad Sci U S A. Forthcoming 2002.

 

Figures

Figures must be submitted as separate files in the submission process. Each figure needs a caption.

  • Authors should declare in the cover letter that all figures of their manuscripts are original, otherwise the original source of figures should be mentioned and reprint form must be uploaded in the attachments.
  • A scanned graph from other resources will not be accepted to publish.
  • All Figures should be in the form of encapsulated postscript (.eps), power point (.ppt), portable document format (.pdf), Photoshop (.psd), TIF (.tiff), PNG (png) or JPG (.jpg).
  • The raw data of the charts should be uploaded in Microsoft excel format (MS Office 2007 or newer)
  • Please scan all images in at least 300dpi. Most consumer scanners scan in sRGB by default. However, if you are using a high-end scanner then Adobe RGB is recommended for optimum color depth. Colorspace should be in RGB.
  • Image quality specification for Line art (an image composed of lines and text which does not contain tonal or shaded areas) has a resolution of 900 dpi, halftone (a continuous tone photograph which contains no text) with 300 dpi and combination of both should have 500 dpi of resolution.
  •  We will NOT accept any images with a resolution below 300 dpi.

More information about file specifications can be seen at:
http://www.ncbi.nlm.nih.gov/pmc/about/PMC_Filespec.html#Image_File_Requirements

 

Tables

  • Write tables at the end of the manuscript. Every table in a separate page.
  • Each table should have borders with normal style without any colored row or column.
  • The style of table should be simple.
  • Each cell must contains only one paragraph or one line.

How to draw a standard table:

  • A sample of table:

Header 1

Header 2

Header 3

Header 4

First Column 1

Cell 1

Cell 2

Cell 3

First Column 2

Cell 4

Cell 5

Cell 6

First Column 3

Cell 7

Cell 8

Cell 9


 

Full Word File without Title Page

  • This file must contain all parts of the manuscript including in the format of Microsoft Word .Docx (normal style, line height: 1, fon size: 14, clear, 
    • Abstract
    • Article Body
    • Tables
    • Acknowledgments
    • Appendices
  • Upload figure(s) as separate files.
  • Please do NOT include a title page in this file because this file will be sent to reviewers and authors must be blinded to our reviewers.

 

Funding or Support

  • Detailed information regarding all financial and material support for the research and work.
  • It must not be limited to grant support, funding sources, and provision of equipment and supplies.
  • A link to the grant number provided by authors is always required.

Example:

Funding/Support: This study was supported in part by grant CAXX988 from the National XXXXX of Health and by a teaching and research scholarship from the XXXXX College of Physicians (Dr Fxxx).

 

Appendices

  • Appendices can be additional files (excel, csv, pdf, text, word, ...) which are requested from the journal side or uploaded by the author.
  • You can easily upload them in the mentioned box.

Platinum* Open Access

*This Platinum Open Access journal publishes articles totally free of charge for the authors and provides unrestricted access to the published content through its website.
Follower of


Committee on Publication Ethics (COPE) Flowchart 


Recommendations for the Conduct


COPE: Reviewers


World Association of Medical Editors(WAME)


EQUATOR Resources: Reviewers